Whether managing infrastructure planning, overseeing public works, or administering bond financing and utility billing, our team partners closely with district boards and stakeholders to support sustainable growth, fiscal responsibility, and responsive community services. We take pride in fostering transparent governance and efficient operations that empower communities to thrive.
Services
District Management
- Preparation, coordination, and attendance at Board meetings
- Preparation and distribution of agendas and Board packets before Board meetings
- Preparation of minutes for Board review
- Preparation of monthly action plans for the district and consultants
- Maintenance of district documents, including public records
- Maintenance of insurance coverage and various district memberships
- Completion of all required filings and notices necessary to keep the district in compliance with state statutes
- Performance of general administrative tasks for the district
- Maintenance of accounts payable, including the processing of invoices, creation of payables schedule, and processing of checks
- Infrastructure design and planning assistance
Operations & Maintenance
- Customer Service
- 24×7 emergency response
- Water collection, treatment, and distribution
- Waste water collection
- Parks and Open Space Management
- Project Management
- Full-service Utility Management
- Service contract oversight and management
- Community Center Management
- Public Works Management
- Preparation of district operational plan and monthly reports
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Trusted list of vendors and contractors for district projects
Election Services
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Serve as the Designated Election Official
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Ensure legal compliance when conducting elections
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Conduct regular, special, and recall elections
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Prepare all necessary election materials
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Assist with the preparation of required Tabor Notices
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Recruit, appoint, and train election judges
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Certify election results
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Coordinate voting equipment and printing vendor
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Serve on a state-wide panel to train future election officials
Utility Billing Services
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Establish utility billing customer accounts
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Provide exceptional customer service
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Set up ACH transfers as requested
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Create billing statements and notices
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Ability to provide billing for water, sewer, park and recreation, and other fees
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Manage customer payments, deposits, and associated reporting
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Certify delinquent accounts with the county for collection (if applicable)
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Assist with rate increases and rate studies
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Provide usage and receivables reports for board review
Finance & Accounting
- Accounting and financial modeling
- Budget preparation for CIP and operational expenses
- Financial assessment and strategic planning including preparation of long term budgets
- Compile financial statements to include balance sheet, statement of revenues and expenditures, and revenue/expenditure comparison to budget
- Maintain all accounting ledgers and supporting accounting documentation
- Maintain accounts payable system, including processing of invoices, creation of payables schedule and processing of checks
- Monitor cash flow and investments of the district and reconcile all bank accounts
- Prepare financial report for Board review
- Prepare annual budget for review, finalization, and adoption by the Board
- Prepare all audit work papers and coordinate the preparation of the annual audit report with outside independent auditors
- Bonds and Loans
- Assist with the preparation of bond issuance documents for the district
- Assist with verifying district compliance with bond covenants, arbitrage rebate, and reporting requirements
- Issuance of Bonds & Loans
- Obtaining & Administering Federal Grants & Loans
- Issuing of General Obligations & Revenue bonds
- Obtaining Bank Loans
ADA Compliance
Ensuring ADA Compliance for Colorado Special Districts – Accessibility is not only the law—it’s essential to building inclusive communities. Colorado special districts are required to meet the standards of the Americans with Disabilities Act (ADA), ensuring that all residents have equal access to public services, programs, and information.
Our team provides comprehensive ADA compliance support tailored to the unique needs of special districts. Services include:
- Website & Document Accessibility: Ensuring public-facing websites, agendas, minutes, and financial documents meet accessibility standards.
- Policy Review & Implementation: Helping boards and staff stay compliant with state and federal ADA requirements.
- Training & Guidance: Equipping district staff with tools and best practices to maintain ongoing compliance.
- Grant & Funding Assistance: Identifying opportunities to offset the cost of ADA improvements.
With proactive planning and expert support, your district can deliver services in a transparent, compliant, and inclusive way—meeting legal requirements while serving all members of the community with dignity and respect.
Grant Application Services
Securing grant funding can be a game-changer for special districts—helping cover the costs of essential infrastructure, community projects, and operational improvements without burdening taxpayers. But navigating the local, state, and federal grant process can be complex and time-consuming.
Our team specializes in comprehensive grant support designed for Colorado special districts, including:
- Funding Research: Identifying relevant opportunities across local, state, and federal programs.
- Grant Writing & Applications: Preparing strong, compliant proposals that improve your chances of success.
- Grant Administration: Managing reporting, compliance, and tracking to ensure districts remain in good standing.
- Strategic Planning: Aligning funding opportunities with district priorities for long-term sustainability.
With professional grant application and management support, your district can unlock new funding streams, reduce financial strain, and bring community-driven projects to life.